What Accountants need to know about Acumatica ERP

When a growing business recognizes the need to upgrade its financial software, they want knowledgeable advice on what to choose. When you’re a CPA or accountant, chances are clients seeking to update their business software will look to you for guidance. But deciding on the right financial software for you or your company to recommend to clients can be intimidating.

Changing business systems is a major decision. It's one that will affect a customer's business for many years. The challenges of sifting through the myriad of software vendors and products can be a frustrating process and leave you questioning whether the ideal solution was chosen.

There isn’t a one size fits all when it comes to business software. There are a host of factors to consider; industry, internal processes, current, and future requirements, etc.

After deploying business systems for 30 years though, I can describe why I chose to align Empower Business Solutions with Acumatica. Many of the reasons I outline below should be on the shortlist of requirements your clients have when deciding on a new software package for their growing company.

Why Acumatica?

Acumatica has the following benefits:

  • Offers audit controls with the management of user rights and privileges so users only see data and transactions relevant to their specific roles.
  • Designed for growing businesses. Software solutions designed for as little as 5 users and up to unlimited users. Acumatica remains one of the only systems that does not charge by user.
  • Eliminates the multiple spreadsheets so everyone has access to and is viewing the same numbers. Spreadsheets can be a real-time killer, require a lot of manual work, and are prone to errors. The analysis of data should be happening in the business system, not outside of it.
  • Access to real-time data for everyone in the organization. Those pesky spreadsheets can be replaced by an intuitive dashboard that is unique to the end-user and can even be checked from a smartphone or tablet.
  • Removes the silos of data so Sales and Accounting (well, all departments) are on the same page. Smoother sales flow, billing, and fulfillment equals happier customers and higher profits.

It all starts with the Financials

Acumatica is Enterprise Resource Planning (ERP) software with a strong financial core that can handle complex accounting and reporting tasks, such as:

  • Multiple companies / International companies
  • Auditability controls
  • Full period controls
  • Revenue recognition
  • Full management of user rights, roles, and privileges

But it’s also much more...

Acumatica ERP is a good fit for various industries, including manufacturing, distribution, retail and eCommerce, and professional services.

Acumatica offers its own customer management module (CRM) that keeps sales and accounting on the same page. It is fully embedded within the system and can track leads, opportunities, and create quotes. The Microsoft Outlook add-in lets you create contacts and log activities with one click right from your inbox.

There is also a customer portal that allows clients and vendors to manage their accounts, request services, and access other self-service features. Forget having to write an email or make a call to accomplish basic tasks associated with your account.

Want robust reporting out-of-the-box? Acumatica ERP comes with over 250 standard reports. Users can create or modify reports, create custom-designed dashboards for various user roles, and import data into Business Intelligence tools for more in-depth analysis.

Acumatica also has a large community of third-party software add-ons for customers needing things like sales tax automation, human resources and payroll, credit card processing, and workflow-based document management.

Made for Growth

Acumatica was designed for growing small and midmarket businesses. Start with just the core Financials module and add capabilities as needed.

The unique consumption-based pricing Acumatica offers allows you to pay monthly or annually for the network resources needed to run the system. Have a busy season where sales spike? Acumatica lets you do “seasonal” bursts so you can expand the system resources for a specific time frame and not be burdened with the higher costs during slower periods.

AND Acumatica can be installed on-premises or in the cloud, giving you access to data and information anywhere, anytime, and on any device.

Concerned about the Cloud?

Don’t be. The software in the cloud is convenient and safe.

Contrary to what you might think (or have heard), cloud-based software is often more secure than traditional software installed on-premises.

Hosting providers like Microsoft Azure and Amazon Web Services have state-of-the-art security and intrusion detection systems, geographically dispersed servers, and routine backup and upgrade services. Simply put, your data is often more secure with them than on most on-premises installations.

To wrap things up, I genuinely believe that Acumatica Cloud ERP provides the best business management solution for companies to thrive in the new digital economy. Through leading-edge technology, best in class functionality, and customer-friendly business practices, Acumatica delivers unparalleled value to small and midmarket organizations. Integrated workflows span the full suite of business management applications, from Financials, Project Accounting, and Inventory Management to CRM. Acumatica is built on a future-proof platform with an open architecture for scalability, ease of use, and rapid integrations.

If you’re a CPA or accountant and have customers questioning their business software needs, lean on Empower Business Solutions for answers. We work regionally within Central and Western PA with customers that have either outgrown an accounting system like QuickBooks, a legacy ERP system that is difficult to maintain and integrate with, or a heavily customized system that is difficult to update and manage. We’ve been around for 30 years and can provide as-needed consulting services to help with the selection and deployment of the ERP system right for your clients.

Thanks for reading. If you or your clients would like additional resources, please reach out and schedule an informal discussion.